Reference number, issue date and validity period.
What a quotation should contain
A strong quotation defines scope, responsibilities, validity and assumptions before customer acceptance.
01
Quotation identity
Customer and linked requirement.
Species, breed, quantity and specification.
Origin, destination and delivery basis.
02
Price and scope
Price per head, total and currency.
Included elements: purchase, quarantine, transport, insurance or delivery as agreed.
Excluded elements and variable charges.
Assumptions that trigger repricing when changed.
03
Terms and controls
Payment schedule stated in the quotation or agreement.
Expected preparation and delivery timing and change conditions.
Inspection, acceptance and permitted specification tolerance.
Responsibility for permits, documents and insurance.
04
Before sending
Reconfirm supplier availability and price validity.
Review route, costs and risks.
Check language, figures and currency consistency.
Do not call a price “final” while material inputs remain unconfirmed.
Request a formal quotation
A formal quotation is issued after minimum specifications and verification are complete.